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Zoom video conferencing use has absolutely exploded around the globe for both individuals hosting social gatherings as well as professionals using it for work meetings. If you are an admin or individual user and want to install zoom for GSuite, this tutorial will show you how.

GSuite is an amazing set of productivity utilities for small, medium, or large businesses. It includes Google Meet (previously called Hangouts) as its default video conferencing option.

Google Meet Icon

This can be great if you have no other options or for social use, but Meet isn’t an effective business tool for most of us.

First, there is no standalone desktop Google Meetings app.

If you want to join a video call, you have to use your web browser. 

Second, the sharing experience is poor and the user-configurable features are non-existent. Take a look at the user settings page for Zoom hosts vs. the equivalent for Google Meet. One is built for business and the other is not.

Third, video quality is just bad. Google claims 720p, but the user experience is far worse than what I would expect at 720p. Images look grainy and pixelated.

Grainy video dramatization
an over-dramatization of a Google Meetings call

The ABR (adaptive bitrate) algorithms Google uses to automatically adjust the video quality to changing network conditions are sub-par.

I strongly believe you will enhance your organization’s video conferencing experience by moving off Google Meet.

For a business-class experience, I always recommend people look at more professional solutions like Zoom, Cisco Webex, Microsoft Teams, or even Slack.

GSuite is one of the most used business tools for e-mail, calendaring, productivity tools, and file sharing. While meetings are not Google’s forte, one thing that is are Open APIs.

For non-techies, this means that Google makes it extremely easy to integrate 3rd party applications with their own.

This tutorial is all about Zoom, so we will focus on Zoom today. I’m going to walk you through configuring your organization’s GSuite installation to use Zoom as its default video conferencing platform.

Let’s get started.

Assumptions/Prerequisites Before You Start Your Zoom Install:

  • You already have a working Zoom account and credentials, and
  • You already have a GSuite account and have access to the GSuite admin panel (you’re an administrator)

Note: The below steps will work for individual users who only want to add Zoom to their own calendar meetings. The only difference is to choose individual install in step 2 below.

The biggest headache when it comes to setting up video calls on any platform is actually scheduling the room and sending out the information to all potential participants.

You can either manually do this within your video conferencing tool of choice (yuck), or, for most of us, have an integrated calendar solution where Zoom meeting details are automatically added to your calendar invitation as soon as you create it and add participants.

Zoom integrates very smoothly into a Google Calendar workflow. The trick is getting it set up.

Here is my step-by-step guide to install Zoom for GSuite in your org. I’ve aggregated multiple sources/web pages into a single document to make this easier for you:

1. Disable Google Meet As the Default Video Conferencing Provider

First we’ll open up the Google Admin panel to modify our default settings for new calendar events.

  • Click Apps
  • Now open Google Workspace
Google Workspace Menu Item
  • Select Calendar, then Sharing Settings
  • Choose Video Conferencing and then uncheck Make Google Meet the default video conferencing provider when available
Disabling Google Meet as default video conferencing provider
  • Navigate back to Google Workspace
  • Remove Google Meet as a Meetings option by clicking the 3 dots to the right of it and selecting Turn OFF for everyone
Disable Google Meet for your organization

2. Enable Zoom for All GSuite Users in Your Organization

Now that Google Meet is no longer installed, we need to install Zoom in the Google Marketplace App Store.

  • Navigate back to Apps from the Google Admin console homepage
  • Click Domain Install. This is important as you want to install Zoom organization-wide.
Zoom in Google Marketplace
  • Allow Zoom access to all the requested capabilities. These are necessary to allow Zoom to interact and modify your calendar invites to do its work.
Allow Zoom access to GSuite Admin
  • Click Continue and you’re done.

3. Schedule Your First Meeting with Integrated Zoom Meeting Details

  • Create a new calendar meeting in Google Calendar
Scheduling your first Zoom Meeting in Gsuite
  • Add meeting details and choose one of the following ways to add Zoom to the meeting:
  • Click the Add Guests field, add an internal or external user to the invite, and Zoom details will pre-populate in the Video Conferencing section just below.
Zoom Meeting Scheduled in Gsuite
  • If you’re scheduling a time block without invitees and simply want to add a room to the session, click the Make it a Zoom Meeting button at the bottom and Zoom meeting details will be added to the notes section of your meeting.
Zoom Meeting in Google Calendar invite

Zoom has become an important part of the technical lexicon. It’s important we all understand how to use it, how to host great meetings, what exactly is proper video conferencing etiquette, and more.

In future posts at Sage Advice, we’ll explore each of these topics in more detail. Comments below are welcome and encouraged.

If you need help getting your Zoom installation up and running, or for any other Zoom-related help, feel free to ask us a free question on Sage. We are here to help.

Our community is standing by!

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About the Author

Peter Yeargin

Peter is the founder of a new startup called Sage, an SEO SaaS platform built to help startups and small business achieve front page rankings by simplifying the entire SEO process. Sage boils down the vast complexities of achieving high Google rankings into actionable steps anyone can take to make an impact in their inbound organic traffic pipeline.

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